It will revert to its previous formatting as soon as you move your mouse pointer away To see a preview of how a particular Style will reformat your text, simply hover your mouse pointer over that Style and pause a moment-your text will briefly change to the new settings. Your text will be re-formatted in the new Style. Once your text is selected, click on the Style name in the Quick Styles Gallery on the Home tab. To apply an existing Style (such as one of the above) to your text, select the text with your mouse. Save your settings for your future documents by clicking the Set as Default button. There are more choices over on the Design tab:Įither choose another Style set from the gallery or click on the Colors and/or Fonts drop-downs to the right to make the appropriate adjustments to the current Style set. The default Style set often features blue headings and fonts not particularly appropriate for legal documents.
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Styles are grouped into Style Sets, and many of the Styles within the current set are available in the Quick Styles Gallery on the Home tab:Ĭlick on the down arrow just to the left of Change Styles (the arrow that has a small line above it) to see the full list of Quick Styles: Microsoft Word has had the Styles feature for several versions, and the Ribbon-based versions (Office 2007 and up) kick it up a notch by offering multiple sets of standard Styles. Or you can either modify an existing style or create a new style to fit your needs. All you have to do is select your text and the existing style to re-format. Word offers multiple sets of standard Styles already poised and ready for you in the toolbar. It’s a one-step way to apply multiple formatting settings for consistency throughout your document. For example, you can easily designate a style called “Heading 1” which formats all of your first-level headings in a particular font, single-spaced, and centered. Styles are a simple way to apply pre-set formatting definitions to blocks of text. Thank goodness for Word’s Styles feature. Add in the need to format that document and you may find you’d rather hit your head against a wall rather than continue to mess with formatting. It takes what can seem like years to put together a legal document. Of course, if you still need or want to print a copy of the document for review, you can do so with or without the redlines. With the tool active, modifications show as suggestions you can approve or reject instead of immediately taking effect.
The track changes feature enables you and those around you to make changes to your documents for review. The days of circulating a paper copy for review are over. Word comes preloaded with some great basic features for lawyers who spend full days scrutinizing and composing legal documents. Microsoft Office for Lawyers: The Powerhouse Tool
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